All your contracts in one place
Bring in what you bought and who it is assigned to, with dates and costs, from a spreadsheet or by hand.
License optimization
Software license optimization: find unused licenses before you renew
Find the seats you pay for and nobody uses. Smantix shows the software license position for each product: what you bought, who has it, where it is installed and who actually uses it, so you know what to cut before you renew.
Unused seats foundReady before renewalSavings you can prove
What you get
From unused seat to confirmed saving
IT and procurement work from the same list, and every saving is backed by a real change on an invoice or renewal.
Counted the way you are billed
Per-user agreements are compared with people, and per-device agreements with devices, so the numbers match your contract.
A shortlist you can trust
Smantix only suggests a seat to reclaim when there is enough usage data behind it, and shows how confident it is.
Nothing changes without a person
Approve, dismiss or snooze each suggestion. Every action can be undone and is recorded.
Ready for the renewal
Dates, owners, seat counts and usage sit together, so the renewal conversation starts from facts.
Savings you can prove
A saving counts only when an invoice, credit note or smaller renewal confirms it. Estimates are kept separate.
Four numbers, kept apart
| Count | What it means | What a gap tells you |
|---|---|---|
| Purchased | Seats on the contract | Purchased minus assigned is seats bought and never given out |
| Assigned | People or devices given a seat | Assigned minus active is seats in use on paper only |
| Installed | Devices where the software is present | Installs without a matching seat are worth a look |
| Active | Seats with recent foreground use | The number to size a renewal on |
In the sample estate, Adobe Creative Cloud shows 96 purchased and 42 active. That gap is a reclaim candidate with a confidence label, and it stays a projected opportunity until it is reviewed. Sample data only.
Try the free calculator
Enter one product's purchased, assigned, installed and active seats. Open the license waste calculator. The numbers stay in your browser.
Where unused licenses usually hide
- Seats bought for projects that ended, such as Adobe Creative Cloud, Microsoft Visio and Microsoft Project.
- An assigned seat with no recent activity.
- Software deployed widely and opened by few people.
- Several overlapping tools bought for the same job.
Some license models, including Microsoft 365 in the sample, are labelled not calculated rather than given an estimate.
How we calculate this
An estimated saving is the number of paid seats nobody is using, multiplied by what each seat costs. It becomes a confirmed saving only after a cancellation, a seat removal that lowers the bill, or a smaller renewal. If a device has not been reporting, its lack of use is not counted.
Questions
Questions about unused software licenses
How do I find unused software licenses?
Compare purchased, assigned, installed and active counts for each product. Smantix lists seats bought but not assigned, and assigned seats with no recent activity, as reclaim candidates with the evidence behind each one.
Will Smantix cancel licenses automatically?
No. A person reviews every candidate. A saving counts as realised only after a documented commercial change, such as a cancellation or a reduced renewal.
How much can we save?
We do not promise a figure. It depends on your contracts and how the software is used. Smantix shows identified opportunities separately from realised savings.
Do you handle per-user and per-device agreements?
Smantix keeps per-user agreements beside assigned people, and per-device agreements beside the installations they cover. Purchased, assigned, installed and active stay separate in both cases.
Complete evidence
Start with trustworthy inventory and usage
You get better answers when installs, real use and contract terms sit side by side.