One calendar for every renewal
Every license with an end date appears on the calendar, so you see what is coming in one place. A missing date shows as missing rather than guessed.
Renewals
Software renewal tracking with a calendar of end dates
See every software renewal coming, well before the date. Check how many seats are really used, and go into each renewal knowing what to keep and what to cut.
Every renewal on one calendarUsage beside each contractReminders that stay private
What you get
Renewals you see coming
Every contract with an end date sits on one renewal calendar, next to how many seats are actually in use.
A reminder before the date
The right person gets an email when a renewal is due. It is a short message with a sign-in link, so prices and seat counts never sit in an inbox.
Know what to cut
Each renewal sits beside its seat count and real usage, so you can see how many seats are active before you commit.
A report when you need it
Download the renewal list as a spreadsheet from inside Smantix. It is built from the latest data at that moment.
Save the views you use
Keep a filter you use often, such as renewals this quarter, and come back to the same list.
Clear ownership
IT, procurement or an admin records each decision. Everyone else can look without changing anything.
A renewal review in four steps
- See what ends next. The calendar lists every license with an end date. A missing date stays missing rather than being guessed.
- Check the position. Open the product to see purchased, assigned, installed and active seats.
- Check usage over 30, 90 or 180 days, and see how complete the data is.
- Record the outcome. Realised savings stay apart from projected ones.
Why reminders leave out prices
A renewal email often gets forwarded. The notice contains no product name, price, seat count or attachment, only a short message and a link. The CSV report is built when a signed-in member downloads it.
Questions
Questions about software renewal tracking
How do I keep track of software renewal dates?
Record the end date on each license in Smantix. The renewal calendar shows what ends next, and a notice is sent as a sign-in link when a renewal is due.
What does a renewal notice contain?
A short message and a sign-in link only. Product names, prices and seat counts stay inside the app.
Can I check usage before I renew?
Yes. Each renewal sits on the same product record as its seat position and usage, so you can see how many seats are active before the date.
Connected evidence
Start from the licenses you already track
End dates, usage and seat position stay on the same product record.